Accreditation Preparation

Twelve months (one year) before the issuance of the reaccreditation decree (i.e., before the accreditation decision expires), the Study Program should begin preparing the Self-Evaluation Report (SER) and other required documents. These documents include:

1. Cover Letter from the Head of the Institution
2. Statement of Data Accuracy
3. Self-Evaluation Report (SER)
4. Quantitative Data File in the prescribed template
5. Study Program Operating License Decree
6. Appendices

Online Registration and SER Upload

Online registration is conducted through the Study Program’s Virtual Account under the Higher Education Institution account. If the Higher Education Institution has not yet obtained an account, please contact us via email at sekretariat@lamdik.or.id. After the payment has been successfully completed, the Study Program may upload the accreditation documents, including the Self-Evaluation Report (SER) and other required documents, through the SIMA LAMDIK to proceed with the accreditation process.

Adequacy Assessment

Once the proposed accreditation documents have been verified, the Study Program proceeds with the payment for the Adequacy Assessment (AA). Upon receipt of the proof of payment, Independent Accreditation Agency for the Fields of Education conducts the assessment over a period of one week.

Independent Accreditation Agency for the Fields of Education appoints two assessors to evaluate the Self-Evaluation Report (SER) submitted by the Study Program. If the report does not meet the required criteria, the accreditation process will be postponed. However, the Study Program may reapply for accreditation after one year..

Site Assessment

Study Programs that pass the Adequacy Assessment proceed with the payment for the Site Assessment (SA), which is conducted at the Study Program’s premises. The Site Assessment process, including score validation, takes approximately two weeks. The Site Assessment focuses on the following aspects:

1. Continuous quality improvement, including PIECI (Planning, Implementation, Evaluation, Control, Improvement)
2. Achievements in education, research, community service, competitions, and internationalization
3. Compliance with the standards established by the Higher Education Institution/SPMU/Study Program
4. Academic and non-academic achievements, including the evaluation of inputs, processes, and outputs
5. Availability, accessibility, and traceability of supporting evidence
6. Study Program management
7. Effectiveness of the Internal Quality Assurance System

Before the Site Assessment, several preparations must be agreed upon and communicated by the Study Program to ensure that the assessment proceeds smoothly. What needs to be prepared?

Administration

1. Invitation letters for the coordinator and assessors, university leaders, faculty and Study Program leaders, senate members, academic staff, students from various cohorts, alumni, employers, supporting staff, and interpreters
2. Flight tickets and accommodation for the coordinator and assessors
3. Transportation for operational activities during the Site Assessment

Access to Facilities and Infrastructure

Facilities include the management office, classrooms, laboratories, practice rooms, laboratory schools, student health service facilities, guidance and counseling rooms, academic staff offices, and other relevant facilities.

Curriculum-Related Documents

These include curriculum maps, modules, teaching materials, syllabi, course lesson plans, samples of student work, sample examination questions and test blueprints, as well as documents related to academic advising, internships, and final projects.

Internal Quality Assurance Documents

These include academic quality policies, quality standards, quality manuals, and quality forms.

Information Systems

These include the library, internet connection, IT infrastructure, applications supporting academic and non-academic activities, and the Learning Management System.

Assessors’ Working Room equipped with an LCD projector and screen, internet connection, printer, markers, whiteboard, and other necessary facilities.
The Study Program also provides an interpreter if English is not the native language, and most of the documents are not available in English.

Site Assessment Procedure

The Site Assessment (SA) consists of the following activities:

1. Opening session with university leaders, faculty/SPMU leaders, Study Program leaders, lecturers, education personnel, student representatives, and invited participants. This session also explains the purpose, procedures, and mechanisms of the Site Assessment.
2. Interview sessions with:
• – Higher Education Institution leaders
• – SPMU leaders
• – Study Program management
• – Internal quality assurance team
• – Head of the Institute for Research and Community Service (IRCS)
• – Student representatives from each academic year (10–12 students)
• – Supporting staff (education personnel), including laboratory technicians/analysts, IT staff, administrative staff, librarians, and others
• – Alumni who graduated within the last three years (8–10 alumni)
• – Graduate employers (6–8 employers, preferably non-alumni)
• – Leaders of laboratory schools/partner schools and collaborating partners
3. Observation and evaluation of the teaching and learning process (in classrooms, practical/skills laboratories, or microteaching laboratories)
4. Observation of physical facilities, including the library, laboratories, learning resource center, student services, and other student facilities
5. Document clarification and validation
6. Closing session

Determination of the Accreditation Rating

Independent Accreditation Agency for the Fields of Education determines the accreditation rating through a plenary meeting of the council. The meeting results are announced through an official decree issued one week later. The accreditation rating is also publicly announced on the Accreditation Rating Results webpage. Study Programs that object to the accreditation result may file an appeal by repeating the process starting from the Site Assessment stage.

Appeal Procedure

A Study Program may file an appeal against the accreditation decision within a maximum of four weeks after receiving the initial online decision. The appeal mechanism requires the Study Program to submit an appeal request accompanied by supporting evidence or related documents. The appeal letter and supporting documents must be uploaded to SIMA LAMDIK and sent via email to sekretariat@lamdik.or.id. Independent Accreditation Agency for the Fields of Education reviews the appeal through the Accreditation Council and communicates the Council’s decision via email.

Appeal Approved

If the appeal submitted by the Study Program is approved, the Independent Accreditation Agency for the Fields of Education appoints a coordinator and assessors to conduct a reassessment, focusing on the criteria that form the basis of the appeal. The reassessment is carried out within two weeks.

If further verification of evidence is required, the Independent Accreditation Agency for the Fields of Education appoints a team of three assessors (one coordinator and two assessors) to conduct a visit to the SPMU/Study Program. The visit is carried out within a maximum period of eight weeks.

The final appeal decision is determined by the Accreditation Council within one week. The meeting decision is issued through an official decree and the accreditation certificate for the Study Program.

Note: The cost of the appeal process is borne by the Study Program Management Unit (SPMU) or the Study Program.

Document Collection and Verification

After the approval for the establishment of a new teacher education Study Program has been granted, the Rector of a Legal Entity Higher Education Institution may submit an application for the Minimum Accreditation Requirements for Educational Study Programs to the Independent Accreditation Agency for the Fields of Education through SIMALAMDIK, accompanied by:

1. Documents for the fulfillment of the minimum requirements for Minimum Accreditation Requirements for Educational Study Programs
2. Proof of payment of the fee for the Minimum Accreditation Requirements for Educational Study Programs and proof of 2% withholding income tax
3. Recommendation and evaluation report on the proposal for the new Study Program by the University Academic Senate

The Independent Accreditation Agency for the Fields of Education examines the completeness of the administrative requirements and supporting documents. If the documents are incomplete, they will be returned to the proposing higher education institution for completion. If the documents are declared complete, the application proceeds to the assessment stage.

Document Validation

The submitted documents are then assessed by the validators of the Independent Accreditation Agency for the Fields of Education. If the documents do not meet the requirements, they will be returned to the proposing higher education institution for revision. If the requirements are met, the validators submit their recommendation to the Accreditation Council (MA) of the Independent Accreditation Agency for the Fields of Education for consideration./p>

Council Meeting and Determination of Minimum Requirements

The Accreditation Council (MA) then holds a plenary meeting to discuss and determine the fulfillment of the Minimum Accreditation Requirements for Educational Study Programs for applicants who have passed the document validation. The plenary meeting results in a decision, which is submitted to the Chairperson of the Independent Accreditation Agency for the Fields of Education.

The Chairperson of the Independent Accreditation Agency for the Fields of Education issues the Decree on the Fulfillment of the Minimum Accreditation Requirements for Educational Study Programs for the establishment of a new Educational Study Program. If the Chairperson of the Independent Accreditation Agency for the Fields of Education does not issue the decree, the applicant must make the necessary improvements to meet the eligibility requirements for establishing a new Educational Study Program.

Legal Entity State University Accreditation Submission

After receiving the decree from the Chairperson of the Independent Accreditation Agency for the Fields of Education, the Rector issues the Decree on the Establishment of the new Educational Study Program. Subsequently, the Rector registers the Study Program in the Higher Education Database (PD Dikti). The Rector may then submit an application for the Minimum Accreditation Requirements for Educational Study Programs to the Independent Accreditation Agency for the Fields of Education through SIMALAMDIK, accompanied by:

1. A copy of the Decree on the Establishment of the New Study Program.
2. Proof that the new Educational Study Program has been registered in PD Dikti.

Document Verification and Legal Entity State University Accreditation Determination

After the application has been received, the Independent Accreditation Agency for the Fields of Education examines the completeness of the administrative documents. The proposing higher education institution must complete the required documents if any documents are still missing./p>

If the documents are declared complete, the Chairperson of the Independent Accreditation Agency for the Fields of Education issues the Decree on the Minimum Accreditation Requirements for Educational Study Programs with the accreditation rating of “Good”, which is valid for two (2) years from the date the Study Program admits new students.

The decree cannot be extended and must be renewed through a proposal for the Minimum Accreditation Requirements for Educational Study Programs to the Independent Accreditation Agency for the Fields of Education no later than six (6) months before the accreditation validity period expires.

Independent Accreditation Agency for the Fields of Education Accreditation Instrument

The complete accreditation instruments for Study Programs under the scope of the Independent Accreditation Agency for the Fields of Education can be accessed through the link below.

Download the Accreditation Instrument